SECTION 1. ELECTION OF MEMBERS
a. Applicants for admission to membership in this Society shall file with the Registrar such applications as are prescribed by Section 2, Article III of the Constitution, accompanied by the membership admittance fee and District of Columbia Society and National Society dues. If an applicant is found eligible, the Registrar shall submit the applicant’s name, occupation, address, and name of the Revolutionary ancestor of the applicant to the Board of Management for approval.
b. Following approval of the applicant by the Board of Management, the application shall be forwarded to the Registrar General of the National Society for his review and approval.
c. Should objection be presented to the Registrar within 30 days as to acceptability of any applicant by a compatriot in good standing, such application shall be referred to the Membership Committee by the Registrar with instructions to investigate all charges and report on the same through the Registrar to the Board of Management at the earliest practical date.
d. The Board of Management shall review the report of the Membership Committee on the acceptability of the questioned application and, if it believes it warranted, may recall the application from the Registrar General before its final approval.
e. After approval by the Registrar General, the compatriot shall be entitled to all the rights and privileges of membership. Should an application be disapproved, the papers and dues shall be returned to the applicant.
Section 2. THE PRESIDENT
The President, or in his absence, one of the Vice Presidents, or in the absence of all four, a Chairman pro tempore shall preside at all meetings of the Society and Board of Management and have a casting vote. He shall exercise the usual functions of a presiding officer, and shall enforce strict observance of the Constitution and By-Laws and of the rules and regulations of the Society.
Section 3. THE SECRETARY
a. The Secretary shall have charge of the charter, seal, Constitution, By-Laws and records of the Society and, with the presiding officer, shall certify all acts of the Society. He shall keep fair and accurate records of all the proceedings and orders of the Society, and shall give notice to the several officers of all votes, orders, resolves and proceedings of the Society affecting them or appertaining to their respective duties.
b. The Secretary shall notify all compatriots of their election to the Society, transmit their certificates of membership and shall, under the direction of the President, give due notice of the time and place of all meetings of the Society.
c. The Secretary shall conduct the general correspondence of the Society under the direction of the President, and perform such other duties as may be directed by the Board of Management.
d. The Secretary shall, immediately after election and at any other time of change in the personnel of the Board of Trustees, notify in writing the institution selected by the Board of Management, the names of the three Trustees; and of the requirements for access to the Society’s financial accounts.
Section 4. THE TREASURER
a. The Treasurer shall collect and keep the funds of the Society. Such funds shall be deposited in some bank or savings institution designated by the Board of Management, to the credit of THE DISTRICT OF COLUMBIA SOCIETY OF THE SONS OF THE AMERICAN REVOLUTION, and shall be withdrawn by the check of the Treasurer only for such purposes and in such sums as may be ordered by the vote of the Board of Management or by special vote of the Society under Section 7 of Article V of the Constitution. The Board of Management shall obtain bond for the Treasurer in an amount sufficient to cover the usual receipts and disbursements. During an inability of the Treasurer to perform his duties, the Board may authorize the Assistant Treasurer to sign checks.
b. The Treasurer shall keep a reconciled account of all receipts and payments and from time to time make reports to the Board of Management. At each Annual Meeting of the Society, the Treasurer shall render an accounting of all financial transactions of the year.
c. The Treasurer shall ensure the timely filing of all tax returns of the Society.
Section 5. THE REGISTRAR
The Registrar shall keep a roster of compatriots, and under his charge shall be all the proofs of membership qualifications, all the historical and genealogical papers, manuscripts or other, of which the Society shall come into possession. He shall verify all statements of the Revolutionary services of ancestors that may be made in the applications for membership, and shall make report thereof to the Board of Management.
Section 6. THE INFORMATION TECHNOLOGY OFFICER
a. The Information Technology Officer shall maintain the Society’s website and be the official liaison with the Information Technology Committee of the National Society.
b. The Information Technology Officer shall keep the information displayed on the website as current as possible, and offer such suggestions for the display of information as benefits the purposes and objects of the Society.
c. The Information Technology Officer shall advise and/or recommend to the Board of Management upgrades to the Society’s information technology resources.
Section 7. THE HISTORIAN
a. The Historian shall keep the records of the historical and commemorative meetings of the Society, and shall supervise the preparation and printing of all its historical publications, other than those of the membership rolls.
b. The Historian shall submit at each Annual Meeting of the Society a roll of the compatriots who have departed this life during the year just closed, accompanied by biographical memoirs.
Section 8. THE LIBRARIAN
The Librarian shall have charge of the books, pamphlets, etc., belonging to or deposited with the Society, for the custody of which no other provision has been made.
Section 9. THE EDITOR
The Editor shall be responsible for the news publication of the Society, press relations, public relations and to send periodic reports and photographs of the Society’s activities to the NSSAR for publication.
Section 10. COMMITTEES
As soon as practicable after his election, the President shall appoint the following Standing Committees, the members of which shall serve for one year, or until their successors are appointed, viz:
1. Ways and Means, which shall perform the duties of a finance committee, and shall have charge of all measures for raising the necessary means for carrying on the business of the Society, including the subject of initiation fees and dues. The Committee shall audit the Treasurer’s accounts once a year as directed by the Board of Management. The Committee shall prepare annually by June 1 a proposed Budget of estimated receipts and expenditures for both the Treasurer’s and Trustees’ accounts for submission and approval of the Board of Management.
2. Advancement, which shall consider and from time to time report to the Board of Management such measures as in its opinion are calculated to advance the interests and promote the general welfare of the Society. The Committee shall review proposed amendments to the Constitution and By-Laws and report on these to the Board of Management and the Society.
3. Meetings, which shall have charge of all arrangements for meetings or special events of the Society.
4. Membership, which shall recruit new members, and shall make, upon request by the Registrar or Board of Management, due inquiry into the character of an applicant and report its conclusion to the Registrar.
5. Press, which shall supervise the dissemination of information concerning the Society, in which the public at large may be deemed to be interested.
6. Awards, composed of three compatriots, at least one of whom shall be a recipient of the Patriot Medal, shall be appointed each year. It shall recommend to the Board of Management a compatriot who is worthy of a Patriot Medal for outstanding contributions to the Society’s activities and programs. It shall recommend to the Board of Management names of compatriots or employees of the Society, or others, who have made noteworthy contributions to the Society’s activities and programs, eligible for Meritorious Certificates or other awards, given by the District of Columbia or National Society, Sons of the American Revolution. Recommendations to the National Society SAR for the Minute Man Award shall be initiated through this Committee with the approval of the Board of Management. The President, with the approval of the Executive Committee, shall have the power to present an award, such as a commemorative plaque, medal or other item of a patriotic nature, to a worthy compatriot and/or deserving American, or a distinguished citizen of another nation who has contributed toward the ideals expressed in the Declaration of Independence and the Constitution of the United States.
In the absence of members of the foregoing committees, the President is authorized to appoint temporarily, in any case, a sufficient number of members, to complete a quorum; and he is authorized to appoint at any time, for temporary purposes, special committees, in his discretion, or at the request of the Board of Management.
There is hereby established the Benjamin Franklin Fund Committee, composed of three members of the Society in good standing, appointed by the President and subject to approval by the Board of Management for terms of three years, except initially, to achieve the result that one term expire each year. The procedures for appointing the members of the Committee, for setting the initial terms, for filling any vacancy, or for replacing any Committee member, shall be by the Fund Guidelines as established by the Board of Management. No Fund Committee member shall be paid any compensation or receive any emolument. Management of the Fund and the functions of the Benjamin Franklin Fund Committee shall be in accord with the Fund Guidelines proposed and approved by, and subject to amendment by, the Board of Management.
Section 11. BOARD OF TRUSTEES
a. The Board of Trustees shall have the authority to delegate discretionary portfolio management to third party investment advisor(s). At least two Trustees shall be required to contract or change the investment advisor(s).
b. At least two Trustees shall be required to effect any special transactions. One Trustee may act on behalf of the other Trustees for certain transactions, but not limited to, annual approved budget transfers, recurring expenses such as awards and CAR grants, or any other transaction approved by the majority of the Board of Management of the Society.
c. The Trustees shall make an annual report of the financial condition of the Society or when requested by the Board of Management.
d. The Trustees are not authorized to effect any transaction that may appear to be under duress, except by the order of a U.S. or District Court of Law with legal jurisdiction and a majority vote of the Society.
Section 12. PROTOCOL FOR INSTALLATION OF NEW COMPATRIOTS
The Presiding Officer will request that all Compatriots of the Society be upstanding and say:
“The gentlemen who have been elected members since the last installation will present themselves.” (The compatriots who endorsed the applications in these cases, or others designated for the purpose, will escort the gentlemen to the Chair under the direction of the Registrar.)
The Presiding Officer will then say to the newly elected members:
“Gentlemen: The interests, objects and principles of this Society are committed to our united care. We are pledged `to cherish, maintain and extend the institutions of American freedom, to foster true patriotism and love of country, and to aid in securing for mankind all the blessings of liberty’. Do you so pledge yourselves?”
Answer: “We do.”
The Presiding Officer will then say:
“The Compatriots of the District of Columbia Society of the Sons of the American Revolution will rise. Your properly constituted authorities have, after due care, recommended and elected the gentlemen present; and they are now formally accepted as Compatriots of the Society.”
The members of the Society will then say:
“Compatriots, we welcome you most heartily.”
Section 13. MEETINGS
Personal notification of the place, time and purpose of any general or special meeting of the Society shall be sent through the mail and/or via electronic means to each compatriot at least ten days before the date of such assembly.
The Registrar may include in each notice of a meeting (Bulletin) of the Society a list, by name of all changes in the membership since the last meeting, grouped under the following categories:
- I. Admissions
- II. Reinstatements
- III. Resignations
- IV. Transfers
- V. Deaths
- VI. Memberships Ceased
In his annual report, the Registrar shall include, under similar headings, all the changes in the membership by name for the year, but shall state, in proper groups under Category VI, the causes of cessation of membership. The list of the membership prepared by the Registrar shall be the basis of the yearly report required by the Constitution of the National Society.
Section 14. PROPERTY
The Board of Trustees shall have custody of all assets, artifacts and property of the DCSSAR. Physical custody will be maintained at the business office of the DCSSAR, appropriate financial institution, or when necessary an Officer of the Society. All securities, stock certificates or any other investment instruments will be maintained in the name of the District of Columbia Society Sons of the American Revolution by a registered broker/dealer.
Section 15. OFFICE ADMINISTRATION
The Board of Management may appoint an Executive Secretary, Office Manager, or Administrator. The appointee shall be responsible for the maintenance of the office functions of the Society and shall assist the Society’s officers in the performance of their duties as time permits. The appointee shall be responsible to and report to the President of the Society for the proper performance of assigned duties.
Section 16. RULES OF PROCEDURE
Robert’s Rules of Order as Revised shall be the parliamentary guide of this Society.
Section 17. BOARD OF MANAGEMENT EMERITUS STATUS
The Board of Management may, at its discretion, and in recognition of outstanding service to the Society and its compatriots, designate a former officer and/or Board of Management member of the Society as a non-voting Board Member-Emeritus.
BOARD OF MANAGEMENT RESOLUTIONS
CONCERNING DUES AND FEES
Resolved, that pursuant to Article V, Section 1 of the Society’s Constitution, the rate of annual District of Columbia Society dues for all Compatriots be set at $35.00, effective upon adoption of this resolution; Provided, that statements for annual dues to Compatriots whose primary membership is in the District of Columbia Society shall continue to include dues to the National Society at the then-current rate; Provided further, that annual dues statements include a line for voluntary contributions to the Benjamin Franklin Fund. [adopted September 23, 2006]
Resolved, that pursuant to Article V, Section 1 of the Constitution of the Society, the one-time fee for Life Membership in the D. C. Society shall be twenty times the then-current annual rate set by the Board of Management for regular D. C. Society dues; Provided, that the one-time fee shall be reduced for members who have attained the age of 51 at the time of their application for Life Membership, by an amount equal to half the then-current annual rate of D. C. Society dues times the number of years over age 50; Provided further, that the one-time fee for members who have attained the age of 70 at the time of their application shall be ten times the then-current annual rate of D. C. Society dues; provided further, that Life Membership in the D. C. Society be restricted D. C. Society members who have been granted Life Membership in the National Society; and Provided further, that a committee comprised of the Treasurer and Trustees of the D. C. Society review and report to the Board of Management in June of each year on the operation of the D. C. Life Membership program, together with any recommended changes. [adopted October 14, 2006]
Rates for Life Membership in the NSSAR
As of July 2014
Age = Cost Age = Cost Age = Cost Age = Cost Age = Cost
1 = $1,040 21 = $940 41 = $780 61 = $540 81 = $265
2 = $1,035 22 = $935 42 = $770 62 = $530 82 = $250
3 = $1,030 23 = $925 43 = $760 63 = $515 83 = $240
4 = $1,025 24 = $920 44 = $750 64 = $500 84 = $225
5 = $1,020 25 = $915 45 = $740 65 = $485 85 = $215
6 = $1,015 26 = $905 46 = $730 66 = $470 86 = $205
7 = $1,010 27 = $900 47 = $720 67 = $460 87 = $195
8 = $1,005 28 = $895 48 = $705 68 = $440 88 = $185
9 = $1,000 29 = $885 49 = $700 69 = $425 89 = $175
10 = $995 30 = $875 50 = $685 70 = $415 90 = $165
11 = $990 31 = $870 51 = $670 71 = $400 91 = $160
12 = $985 32 = $860 52 = $660 72 = $385 92 = $150
13 = $980 33 = $855 53 = $650 73 = $370 93 = $140
14 = $975 34 = $845 54 = $635 74 = $353 94 = $135
15 = $970 35 = $835 55 = $625 75 = $345 95 = $125
16 = $965 36 = $830 56 = $610 76 = $325 96 = $120
17 = $960 37 = $820 57 = $595 77 = $315 97 = $90
18 = $955 38 = $810 58 = $585 78 = $300 98 = $60
19 = $950 39 = $800 59 = $570 79 = $290 99 = $30
20 = $945 40 = $790 60 = $550 80 = $275 100 + = $0
Rates for Life Membership in the DCSSAR as of December 2007
(open only to NSSAR Life Members)
Through age 50 = 700.00
Age = Cost Age = Cost
51 = 682.50 61 = 507.50
52 = 665.00 62 = 490.00
53 = 647.50 63 = 472.50
54 = 630.00 64 = 455.00
55 = 612.50 65 = 437.50
56 = 595.00 66 = 420.00
57 = 577.50 67 = 402.50
58 = 560.00 68 = 385.00
59 = 542.50 69 = 367.50
60 = 525.00 70+ = 350.00
Resolved, that dues otherwise payable to the D. C. Society be waived for any Compatriot who has satisfied the requirements of the National Society for Emeritus Membership, and who has been a member of the D. C. Society for five consecutive years. [adopted December 6, 2006]
Resolved, that for new members whose applications are approved by the National Society after April 30 of each year, dues remitted with their applications shall be treated as satisfying their dues obligations for the current and following year; Provided, that in the event the National Society adopts any earlier date for these purposes, that date be observed by the D. C. Society; Provided further, that the D. C. Society will also cover the next year’s National dues for such applicants. [adopted November 23, 2007]
Resolved, that local dues of Compatriots who are members of the Reserve or National Guard Forces be waived for any year during which the Compatriots serve on active duty, and that the D. C. Society pay from its treasury the National dues of such members for such years. [adopted December 6, 2007]
Resolved, that the application fee charged by the Society be set at $25.00 [adopted September 13, 2008].
Resolved, that absent extenuating circumstances, members should be dropped from the rolls for failure to pay their annual dues in two consecutive years. [adopted May 2, 2017]